Management Sciences for Health (MSH) saves lives and improves health, especially among the world’s poorest and most vulnerable people, by closing the gap between knowledge and action in public health. We live our mission to save lives and improve the health of the world’s poorest and most vulnerable people by closing the gap between knowledge and action in public health.
Job Title: Finance and Admin Assistant
Location: Taraba, Niger, Akwa Ibom
The FAA will be responsible for ensuring the smooth
operations of technical efforts and/or field activities by providing
logistics support and coordinating programmatic information for the Nigeria
project activities. She or he will assist technical advisors / specialists
and senior managers to coordinate project activities and will assist
Finance & Admin Officer (FAO) for ensuring that any money expended in
the field is done in accordance with Generally Accepted Accounting
Principles, MSH policy, and any cost principles specified by the donor
agency. The FAA is aware of, and adheres to, MSH’s procurement integrity
standards in all activities. She or he will be responsible for working with
other staff from the headquarters and/ or partner organizations to
coordinate technical assistance.
Be the face of MSH to the outside, offering excellent
customer care to our guests, clients and partners physically or through the
Facilitate effective and efficient communication between
MSH Staff, partners and clients.
Manage the front office/desk and provide general
administrative support functions including but not limited to: faxing,
copying, binding, drafting memos and letters.
Handle arrangements and assist in the logistics for
meetings, retreats, and workshops to specific projects as will be required.
Assist with Procurement logistics
Working closely with FAO to supervise and monitor
Cleaners and Security Guards including tracking attendance and performance.
Ensure fire extinguishers are periodically renewed
Operate and monitor Generator; providing necessary
information on servicing, repairs, diesel consumption and generator daily
Follow-up on servicing/maintenance of office equipment
& machines in conjunction with the Field Liaison Officer including
keeping maintenance logs.
Ensure back-up for the server and ensure all I.T.
Peripherals are working accordingly and reporting issues to I.T. Unit in
a timely manner.
Provide following accounting and financial
support to FAO:
Prepare payment vouchers, raising journals, writing
cheques, etc. as may be instructed by the Finance and Admin Officer.
Properly code all transactions.
Processing payment of expenses, including per diem and
transport to participants during activities in the field.
Prepare deposit slips for cash to be deposited into the
Reconcile advances, including review of receipts,
coding of expenses on the general voucher and entering into QuickBooks as
directed by the FAO
Maintain accounting and inventory files in an orderly
Tracking and following up on outstanding advances and
assure timely reconciliation.
Post internal requisition, credit memo form and service
completion certificate into the QuickBooks.
Any other tasks as requested by Supervisor, Finance
Manager and COMU, Director.
University Degree in Accounting or equivalent
certification from a Business Technical School.
Experience as an Accountant or understanding of key
aspects of accounting.
Proficiency in Microsoft Office programs, especially
Excel spreadsheets, or comparable software and basic accounting software
Specific qualification in management of a large and
Familiarity with the PEPFAR or interest in learning
about public health issues
Excellent writing and communication skills
Ability to work independently and as part of a team
Strong organizational skills and ability to handle
Ability to respond to new challenges in a flexible and
For Akwa Ibom, https://jobs-msh.icims.com/jobs/6549/finance-%26-admin-assistant%2c-akwa-ibom/job
For Taraba, https://jobs-msh.icims.com/jobs/6548/finance-%26-admin-assistant%2c-taraba/job
For Niger, https://jobs-msh.icims.com/jobs/6550/finance-%26-admin-assistant%2c-niger/job